Any proposed changes to the agreed-upon terms of the grant, as laid out in the Grant Acceptance Form – including grant period, personnel, budget, and location – must be submitted to the NPCRC, at least 30 days in advance of the proposed change.

All requests must be emailed by the Principal Investigator (PI) to the NPCRC at npcrc@mssm.edu and should detail the reason(s) for the change. Agreement to any extension or amendment request must be acknowledged by the NPCRC to be considered binding.

---

NO-COST TIME EXTENSIONS

Principal Investigators are expected to complete a project within the original grant period. However, PIs may request additional time for their project if the proposed research cannot be completed within the original award period and if no additional funds are required. A No-Cost Time Extension is not granted just because there are funds remaining at the end of the project.

The following information must be submitted using the Request for Project Changes form:

1. Progress of the grant to date;
2. A brief explanation as to why the project will not be completed as outlined in the original proposal;
3. Number of months requested to complete the work (not to exceed 12 months);
4. Budget for the extension period (requests for salary support not allowable);
5. An updated approval form for the use of animals and/or humans in the conduct of research from the institution's regulatory assurance panel or board (if applicable).

Once the request is sent to the NPCRC it will be reviewed to ensure the above criteria are met. If the request is complete, then the PI will be notified by email that an extension has been approved.

---

PERSONNEL CHANGES

Written requests for replacement of the Principal Investigator, Financial Officer, or any other personnel must explain why the change is being made and who the replacement person is along with his/her contact information and biosketch.

---

BUDGET CHANGES

The total amount of the grant cannot be increased. You may, however, make minor changes within categories of your approved budget.  You must indicate the amount of funds to be re-budgeted; explain where the funds are being moved from and the implications; and explain any changes in the scope of work.  You must also provide assurance that the rest of the budget will not be affected.

---

LOCATION CHANGES

The NPCRC must be notified if the Principal Investigator intends to leave the sponsoring institution at any time during a funded project period. The NPCRC requires that the following three letters be received in order for the request to transfer grant funds be considered:

1. A letter from the grantee indicating why, when, and where he/she is moving;
2. A letter from the current sponsoring institution that acknowledges the grantee's move and indicates that they will transfer the grant funds to the new institution; 
3. A letter from the new sponsoring institution agreeing to accept the grant and fiscal responsibilities for it, and providing the name and contact information of the new Financial Officer.